How do I make my Word documents accessible?
Microsoft programs come with an accessibility checker which makes it easier to check your accessibility while you are working on your project. Unfortunately, this accessibility checker doesn't flag all accessibility issues that need to be addressed. Watch the video below and read our resources to learn more.
Microsoft Word Document Accessibility Checklist
1. Plain Language
- I removed unnecessary jargon or technical terms.
- My writing is organized and concise.
- I have written for my intended audience.
2. Color and Color Contrast
- None of the information in my document is based just on color, size, shape, or position.
- The colors in my document contrast enough that readers can easily understand what is in my document.
3. Title and Heading Distinctions
- I have given my document an identifiable title.
- I have included heading distinctions in my document.
4. Tables and Charts
- I have not added tables or charts for decoration.
- If I do have a table in my document, I have included table headers and table captions.
- If I do have a table or chart in my document, I have included a text description of the information presented.
5. Alternative Text and Images
- All my images have alt text or have been labeled as ‘decorative’.
- All of my images are inline with my text.
- All the links I have put in my document are clear and descriptive.
- My text is at least in 11pt font.
- The color of my text contrasts with its background enough that it is easily readable.
- I have used accessible fonts and have limited decorative fonts in my document.
Still Need Help?
Let us know! We are happy to help you make your content, documents, and webpages more accessible.
Madison Ellis, Accessibility Specialist
Amy Cole, Digital Media Program Manager