How do I make my newsletters accessible?

Newsletters are a great way to get information out about the most recent happenings in your county - but they still have to be accessible! 

What software should I use to make my newsletter? 

Software Use Accessible? Cost
Microsoft Word               Print and Digital            Yes, easily Free!
Microsoft Publisher Print PDF Remediation Free!
Canva Print PDF Remediation $67 annually
InDesign Print and Digital Yes, but it's difficult $177 annually
Constant Contact  Digital Yes, with the right template         $10 monthly

 

Microsoft Word 

Using Word to build your newsletters is an excellent choice, both for the accessibility of your document and your pocketbook! 

  • Used for both print and digital newsletters
  • Easily made accessible
  • Free! 

Learn more about how to make a Microsoft Word document accessible here. 

 

Microsoft Publisher 

Publisher, though it is both free and easy to use, does not have the accessibility functions that Word does. 

  • Used for printed newsletters
  • Must be manually remediated to meet accessibility requirements 
  • Free!

Learn more about PDF accessibility here. 

 

Canva

Canva is an excellent choice for designing professional looking products quickly - but it doesn't score well in the accessibility ring. Like Publisher, you must manually remediate your Canva-made newsletters in order to make them accessible. 

  • Used for print newsletters
  • Must be manually remediated to meet accessibility requirements 
  • $67 Annually 

Learn more about PDF accessibility here. 

 

InDesign 

InDesign is both pricey and hard to make accessible - but it can produce stunning documents with the right know-how. 

  • Used for both print and digital newsletters 
  • Can be made accessible, but is a cumbersome process
  • $177 Annually 

 

Constant Contact 

Constant contact is a really quick, easy, and intuitive way to get out digital newsletters. However, though it has lots of great features, it has limited tools for accessibility. 

  • Used for digital newsletters
  • Can be made accessible, but only if you use the right templates
  • Free for CES entities and $10 per month for AES and grant funded programs

Learn more about email accessibility, including Constant Contact, here. 

 

 

Still need help?

Let us know! We are happy to help make your newsletters more accessible. 

Madison Ellis, Accessibility Specialist

mjellis@uada.edu

Amy Cole, Digital Media Manager 

accole@uada.edu 

 

Head back to the Division Accessibility page