Performance Evaluations

Performance evaluation is a process that should take place continuously between the employee and supervisor. While day-to-day evaluation is usually informal, the Division requires that employees receive a formal performance evaluation on an annual basis. To capture feedback regarding their performance throughout the year, employees will also be required to complete a self-evaluation in Workday. Unit Heads and supervisors should provide a deadline for all employees to complete the self-evaluation in order to allow the supervisor enough time to complete their part of the evaluation.  

Performance evaluations will be based on a calendar year (January-December) rating period with evaluations from the previous calendar year completed in Workday by March 31 of the following year. All sections of the evaluation including the self evaluation, the supervisor's evaluation, and official review by the Unit Head or appropriate reviewing official must be completed by the March 31 deadline.  

Employees hired prior to July 1, 2023 will be required to complete an evaluation for the 2023 calendar year.  If an employee was hired on or after July 1, 2023 Workday will not generate an evaluation for that person.

There is additional training available on Performance Evaluations in Workday Learning for supervisors and employees. To access Workday Learning, find the View All Apps link and click on the Learning icon to search for performance related reference guides. If you don't see the Learning app, use the gear icon to add it. 

Non-Classified Staff Evaluations

UADA Policy 400.1 Division Employee Performance

TIP:  Use the "Guided Editor" option as opposed to the "Summary Editor" option when reviewing evaluations, as additional instructions and guidance are provided for the manager and employee through the "Guided Editor".  

Editing Employee's Position Restrictions

Prior to completing the evaluation, supervisors need to ensure that the employee’s position information, including job responsibilities, is up to date in Workday. To do this, navigate to an employee’s Workday profile, click on their position, click on “Position Restrictions”, and select the “Qualifications” tab.  If job responsibilities are missing or need updating, the Position Restrictions will need to be edited. This will go through an approval process in Workday. See the below Quick Reference Guides titled “Edit Position Restrictions” and “Edit Additional Data” for detailed instructions on how to edit employee position restrictions.

Supervisors can also run a report to review descriptions for their entire staff at once by typing RPT - Job Responsibilities in the Workday search tool.

NOTE: Once performance evaluations are launched in Workday, any edits made to position restrictions will not flow through into the performance evaluation.  Edits will need to be made prior to the launch of performance evaluations (sometime in early February) in order to avoid having to edit job responsibilities in both the position restriction and in the performance evaluation. 

Performance Rating Scale, Core Competencies & Goals

All performance ratings for Non-classified employees will follow a five-point scale, displayed below. The rating scale and core competencies below were developed with input and guidance from subject matter experts across UA System member institutions and has been approved by the Arkansas Division of Higher Education (ADHE).

Core Competencies will not count towards the overall rating for positions. However, supervisors will still be required to comment on how the employee performed in regard to the core competencies in the evaluation.  

Supervisors should review with their employees the established job responsibilities, core competencies, and goals within 30 days from initial appointment. Goals can be set by the employee or the supervisor in Workday using the Set Individual Goals reference guide in Workday Learning.

Division of Agriculture Competencies

Quick Reference Guides

Edit Position Restrictions

Edit Additional Data QRGs

Complete Self Evaluation (for Non-Classified employees)

Discuss Performance Review with Employee (for managers)

Complete Manager Evaluation (for managers)

Employee Review & Acknowledgment (for employees)

Set Individual Goals

 

Evaluations for Faculty, Grad Assistants, County Agents & Temporary/Hourly Employees

Faculty, Executive Positions, and Senior Administration
Performance evaluations for these positions will be completed outside the Workday system.

Graduate Assistants
Performance evaluations for these positions will be completed outside the Workday system.

Temporary/Hourly
Performance Evaluations are not required for Extra Help/Temporary/WOWN/Hourly employees. 

County Extension Agents 
Due to the unique nature of these positions, the performance for County Agents is tied to the annual Plan of Work and Report of Accomplishments, which is captured in a separate system and is reported to the Federal Government based on the federal fiscal year, which is October 1 – September 30. The performance review/discussion and acknowledgments happen outside of Workday.

In order to reflect the completed evaluation results in Workday, performance ratings for county staff will be entered into Workday by the Staff Chair in order to be reported on and documentation will be attached to support the rating entered into Workday. The District Director's office is responsible for uploading evaluations for all Staff Chairs.  CESP 1-69 County Extension Agent Evaluations

If you have any additional questions about performance evaluations, please contact humanresources@uada.edu.