How do I make online forms accessible?
Online forms are an excellent alternative to printed forms for collecting information. These forms are already built for accessible use, are mobile friendly, and make it easier to streamline to process of completing forms.
Event registration and online payment forms
Our goal as the CES Forms Team is to create online forms to gather the data you need to get your job done. We are happy to work with all CES employees on a variety of event and online payment projects and truly, this is a team effort. We will be unable to create a successful form without your input and collaboration.
Not sure what kind of form to use? Check out our forms decision guide!
In an effort to reduce confusion and streamline the forms process, we have created the following procedure and guidelines.
- We ask that individuals begin the process by filling out the form they are requesting.
- See “Lead time” note below.
- Be prepared with information about the form requirements and data you wish to collect.
- Be prepared with deadlines and dates associated with the form (when the form will close, etc.)
- Upon submitting your form request, please make sure you allocate time to answer any
possible questions or make changes/additions to your form.
- If your form requires online payment, you MUST have the correct Workday ID numbers.
If you do not have this information, you should contact financial services before
submitting the form. These identification numbers will be needed before the form is
made live and available to accept payments.
- You will be required to test, submit and approve the final version of your form and registration report via email or in writing before the form is live.
Emails to the forms manager, or any IT personnel, requesting new or major updates to existing forms will be returned with a link to the above request form. This is necessary in order to ensure we maintain an organized queue of requests.
The forms manager is not responsible for pulling reports for your data, handling refunds or communicating with your contacts submitting the form unless there is a problem with the form. You must have someone in charge of processing your data, pulling data to prepare for the event and all other administrative duties involved with the event. You will be provided with a share link in order to access/export your submission data.
Lead time and turnaround
Due to the precision involved in creating successful online forms, the IT department requires no less than a 2 week turnaround for single page event registration and online payment forms.
Whenever possible, the forms team will work with you to achieve a successful end product and can be flexible if scheduling permits. However, less development time may result in a missed target launch date and fewer opportunities for quality assurance testing.
Third party online credit card processing systems*
The current official online payment processing system supported by IT is:
Third party event registration systems*
The current official third party event registration system supported by IT is:
- RegPack
- $150.00 per project
- Must provide a detailed example (word doc, PDF) with special needs or circumstances included to RegPack to begin project.
- 2 testing and editing opportunities before it incurs more cost.
- Must have a system admin to add for reports and general maintenance of the registration system.
*Other third party systems for online credit card or event registration are not supported.
Still Need Help?
Let us know! We are happy to help you make your content, documents, and webpages more accessible.
Gretchen Skinner, Forms Manager
